The meeting was called to order at 10:08 a.m. Julia Lee introduced the directors, David Stauffer, Robert Allen, Linda Gray, Patricia Pulver, Bob Lane, the Property Manager, and herself.
Continuing, the first order of business was to determine if there was a quorum present. Representatives of five hundred eighty-six weeks were required to be present or to have submitted a proxy. Thirty-two weeks were represented in person, Barrier Island Station represented two hundred fifteen weeks, and nine hundred twenty-two valid proxies were submitted to the secretary for a total of one thousand one hundred sixty-nine weeks represented, which constituted a quorum.
Julia Lee requested a review of the minutes from the last meeting. A motion was made to approve the minutes as written with the following corrections. Page 2, 4th paragraph... to elect Paula Pulver was corrected to Patricia Pulver and on Page 4, 2nd paragraph, 1st sentence… The task force fought with was corrected to...The task force thought that with. All were in favor, none opposed with said corrections. The motion was passed unanimously.
Julia Lee announced that two director’s seats (hers and David Stauffer’s) were open for a two-year term and requested nominations from the floor. Ms. Lee announced that Mr. Stauffer and she would be willing to run again. After some discussion a motion was made and seconded to re-elect David Stauffer and Julia Lee. All were in favor, except for one opposing. The motion was passed.
Julia Lee requested a review of the audited financial information and proposed budget. Discussion was held about increasing the maintenance fee to $600. After some discussion it was decided to raise the maintenance fee for 2009 to $520 and then to $600 plus any cost of living increase in 2010. A motion was made and seconded. All but one was in favor and the motion was passed.
It was discussed that the maintenance fees could be paid in advance in installments, but must be paid by January 10th. All big items that the maintenance fees pay, such as insurance and taxes, have to be paid in January. Rehab procedures were reviewed and discussed. Bob Lane pointed out that last spring a typical unit’s furniture package priced at $12,600 is now only six months later is $16,600.
Bob Allen proposed another task force be formed and look into a new management company. The task force should report back next year with two proposals. A motion was made and seconded. The current management company, Barrier Island Realty, will be included.
With some discussion, a motion was made to make inside the units non-smoking. The motion was amended subject to the opinion of the counsel with notice. The motion was approved and seconded. All were in favor, none opposed. In addition it was decided to include the inventory check sheet in with the check-in package.
It was proposed to look into moving the check-in office further back on the resort, which will keep traffic from backing up on Duck Road. This may aid in getting the permit for the pool project approved. A motion was made and seconded to get the preliminary plans and cost of moving the guard house and doing the pool project together. All were in favor, none opposed.
With no other questions or comments, a motion was made to adjourn and seconded. The meeting was adjourned at 12:03 p.m.
Respectfully Submitted,
Julia P. Lee
